A/E SUBMISSION INSTRUCTIONS
FOR SEISMIC UPGRADE PROJECTS
I.
GENERAL
A.
INTRODUCTION
1. This document contains information and minimal submission requirements for the
development of schematic design specified in the A/E contract.
2. Project shall seismically upgrade the facility in accordance with VA standards and
criteria. Other functional, programmatic and physical upgrades shall be limited to the minimum
changes necessary to accomplish the implementation of the seismic corrections.
3. Coordinate all activities between VA Medical Center (VAMC), VA Central Office (VACO)
and the A/E. Hold informal meetings (upon mutual consent of the VA and the A/E) at the
VAMC, the A/E's office, or the VACO to discuss the design and related issues. Continue to
expand contacts by telephone, rough sketch studies and other means of communication with
the purpose of finalizing a general design approach to be followed.
4. Final approved Schematic documents shall be the basis for the development of the
Design Development phase. Likewise, final approved Design Development documents shall be
the basis for the development of the Construction Documents phase. Any changes from each
set of documents must be approved by the VA Project Manager before the A/E proceeds to the
next phase. VA may engage the services of an IDQ/AE (Indefinite Quantity/Architect-Engineer)
to review A/E submissions.
5. All submittals will be reviewed for functional and aesthetic relationships.
6. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing,
and steam), sanitary, and structural designs. For computerized calculations, submit complete
and clear documentation of computer programs, interpretation of input/output, and description of
program procedures.
7. Provide individually packaged drawings to each unit specified in the "Distribution of A/E
Materials" section. Submit the Medical Center's and the Regional Fire, Safety Engineer's and
IDQ/AE material directly. These addresses can be obtained from the VA's Project Manager.
8. Submit a complete set of final approved drawings, incorporating all revisions, within 30
days after completion of the Schematic Design Development.
9. A value engineering review will be performed at each review stage by the VA's technical
reviewer, a value-engineering consultant, or a construction manager.
Program Guide, PG-18-15, Volume F
Schematics
Page 4
June 2006
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