A/E SUBMISSION INSTRUCTIONS
FOR DESIGN-BUILD PROJECTS
REQUEST FOR PROPOSAL DOCUMENTS
Note: This document is intended for electronic
use. Edit and delete submission items that are
not required and renumber footnotes
accordingly in Section II. Complete the
attachment in Section III.
I.
INTRODUCTION
A. GENERAL
This document defines the Architect/Engineer (A/E) submission requirements for
development of Request for Proposals (RFP) Documents for a wide range of
Design-Build (DB) project types in the Department of Veterans Affairs (VA).
1. DEFINITION OF TERMS:
a. RFP A/E: Architect/Engineer contracted by VA to develop Request for
Proposal Documents for selection of the Design-Build Team;
b. DESIGN-BUILD TEAM: Construction Contractor and Architect/Engineer
selected on basis of cost and technical qualifications submitted in response
to the Request for Proposal; and
c. EVALUATION BOARD: Established by the VA for the review,
evaluation, and selection of the Design-Build Team.
2. The RFP Documents are developed to either a Level 1 (schematics)
submission or a Level 2 (design development) submission as directed by the
VA Project Manager. For the Level 1 submission, a final RFP Document is
prepared and modified based on review comments. For the Level 2
submission, a draft RFP Document is prepared, followed by a final document
based on, and modified as necessary, the review comments on the draft. This
is an interactive process among VA Medical Center (VAMC), Office of Facilities
Management (FM), and the RFP Architect/Engineer (A/E). Both formal and
informal meetings at the VAMC, the A/E's office, or VA Headquarters will be
conducted to discuss the design and related issues. In addition, the RFP A/E
will receive an A/E package providing VA guidance; and
3. RFP Documents specify the project's functional and aesthetic requirements,
but leave the development of construction documents and details of
Program Guide PG-18-15, Volume E
May 2006
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