Department of Veterans Affairs
VA Space Planning Criteria (Chapter 266)
Washington, DC 20420
February 2007
1
PURPOSE AND SCOPE
A. This document outlines Space Planning Criteria for Chapter 266: Human Resources
Management. It applies to all medical facilities at the Department of Veterans Affairs
(VA). The activities of Personnel Service relate to recruitment, placement, training,
classification and pay administration; supervisor-employee relations, and labor
management administration.
2
DEFINITIONS
A Affiliated: An arrangement whereby a school of medicine agrees to staff a VA facility
with faculty physicians, residents and interns / externs. In return, the VA provides the
medical school with a venue to train new physicians. In this arrangement, the VA
retains responsibility for the care of its patients while the school of medicine retains
responsibility for all graduate level education and training.
B Concept of Operations: A user-developed guide to the functional operation of the VA
healthcare facility. It defines the function of the facility and the scope of medical or
optometric services to be provided in the new or remodeled space.
C Departmental Net to Gross (DNTG) Conversion Factor: A parameter, determined by
the VA for each space planning criteria chapter, used to convert the programmed Net
Square Foot (NSF) area to the Department Gross Square Foot (DGSF) area. The
DNTG Departmental Conversion Factor for Human Resources Management is 1.30.
D Full-Time Equivalent (FTE): A staffing parameter equal to the amount of time
assigned to one full time employee. It may be composed of several part-time
employees whose total time commitment equals that of a full-time employee. One
FTE equals a 40 hours per week.
E Functional Area: The grouping of rooms and spaces based on their function within a
clinical service.
F
Input Data Statement: A set of questions designed to elicit information about the
healthcare project in order to create a Program for Design (PFD) based on the criteria
parameters set forth in this document. Input Data Statements could be Mission
related, based in the project's Concept of Operations; and Workload or Staffing
related, based on projections and data provided by the VHA or the VISN about the
estimated model of operation. This information is processed through mathematical
and logical operations in SEPS.
G Personnel Service Levels: Personnel Service provides staff assistance to all levels of
management and service to employees in situations having personnel management
implications. See 3. Operating Rationale and Basis of Criteria.
H Program for Design (PFD): A space program based on criteria set forth in this
document and specific information about Concept of Operations, workload projections
and staffing levels authorized.
Human Resources Management (Chapter 266): Page 2 of 8
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